Sharing a Folder

For users within and outside your company to access contents of a Private folder, you must share it. If the folder is already shared, see Viewing Share Access to a Folder.

1. Hover over the desired folder and select the icon. (Optional) Right-click the folder and select , or open the folder and select at the top.
   The Share screen is displayed, which enables you to add users and user groups to the folder share, assign their respective user access, and add an optional message, as shown in the following figure:
   
   Figure: Share screen
   
   

   NOTE:

   User(s) with Guest access to the Shared folder cannot view the .

2. Enter a valid user name or user group with which you want to share the folder in the Add Member(s) field.
   Users and user groups that matches the search from your company library are displayed as you type.
   

   NOTE:

   To add users from another iManage Share library, provide the full email address of the user.
   

3. Select the desired user or user group to add it to the New Member(s) field.

   TIP:

   : Is displayed for user(s) who is part of your library.

   : Is displayed for external user(s).
   

   : Is displayed for user group(s).

   The icon is displayed next to the New Member(s) or New User Group(s) you have added.
   

   NOTE:

   If you try to share the folder with its Owner, an alert is displayed.

   
   

4. From the New Member(s) drop-down menu, select the desired access level such as Co-Owner, Collaborator, or Guest.
   For more information on the access level privileges, see User Access Levels.

5. Select the Allow Others to re-share this folder check box to enable the user(s) with share access to add more members to the Shared folder.
   User(s) can add more members with an equivalent or lesser access level than their own. For more information, see Enabling the Users to Re-share a Folder.
   (Optional) Add a message that is included in the notification email that the new user(s) will receive.
   

   NOTE:

   When an invite is sent to a user group, users who are part of that group do not receive the invite notification.

6. Select Apply to share the folder.
   A confirmation message is displayed and the folder is shared with the selected iManage Share user(s) or user group(s), with the assigned user access levels.
   

For more information on how the share access is applied to the sub-folders, see Share Access Inheritance.